Printed notices can be set up as your only notice type or can be used in combination with other notice types.
Setting Up Printed Notices as Your Only Notice Type
On your "Notice" stage of setup, select "Printed notices":
You can include a QR code on these notices.
You can also customize the notice template if you want.
A paper ballot can be included with printed notices.
Proceed to the "Voters" tab in your vote setup.
There are several ways that you can handle the manual keys from here; choose one of the following, depending on whether you want to be able to associate a specific voter with their access key in ElectionBuddy while the vote is live:
If you do not want to be able to keep track of which specific access key belongs to which voter in your voter list when your vote is live:
Scroll down to "Voter Information".
In the white box, input the number of printed notices you need:
If you do want to be able to keep track of which specific access key belongs to which voter in your voter list while your vote is live
Under "Voter Options", choose "Ballot IDs":
Scroll down to "Voter Information". A voter list is required for ballot IDs.
There must be one ballot ID in your voter list for each access key that ElectionBuddy must create for your vote. The ballot IDs do not have to be significant, but they do have to be unique, so even something as simple as sequential numbering will work for your voter list of ballot IDs.
Insert a voter list of ballot IDs for your voters by copying and pasting, typing a voter list, importing a voter list from a previous vote, or by importing a CSV file.
Finish setting up your vote, proceed to the "Review" page, and get your vote started.
Distribution and Voting with Printed Notices
When your vote is "Ready", or "Running", you will be able to download your printed notices to print them. These notices can be viewed/downloaded from the "Results" page of your vote in two ways:
Downloading a single printed notice:
Locate the ballot ID that corresponds to the printed notice that you want to download in your voter list. You can do this manually, or by searching in the search bar at the top of the voter list. Check the checkbox associated with that voter. A list of drop-down options will appear. To get that voter's notice, choose "Print Notice". A new tab will open in your web browser that contains a PDF of your voter's printed notice. You can then download and then print the notice, or you can print the notice directly from your browser. That voter's status will turn from "Available" to "Printed" in your voter list.
Downloading all printed notices:
From the drop-down list of options that appear, choose "Print Notices".
A window will appear with two options for printing your notices — you can choose to print them for all your voters, or print them for just your voters with no contact information:
If you need to distribute physical voting material to your voters, in addition to any electronic notifications they receive, choose "for everyone". However, if they have contact information, please note that this information cannot be updated once their notice is printed.
To print notices for your voters without contact information, choose "only for voters created with no contact information".
A new tab will open in your web browser that contains a PDF of your voters' printed notices. You can download and then print the PDF, or you can print the notices directly from your browser. All voters whose notices were printed will now show their status as "Printed" in your voter list.
The printed notices can be distributed by mail, or you can physically hand the notice to the voter.