You can assign a meaningful ballot identifier (i.e. a ballot ID) to make it easier to manage voter lists and identify voters.

Without a ballot identifier, voters are listed by their contact information like email, cell phone number, and/or address; ElectionBuddy uses the contact information of your voter as that voter's unique identifier. However, with ballot IDs turned on, the ballot ID becomes the unique identifier associated with the voter, not the contact information.

Because they replace contact information as the unique identifier for a voter, ballot IDs allow you to use duplicate pieces of contact information in your voter list. When you use multiple notification methods, ballot identifiers are mandatory. Ballot IDs are not equivalent to voter labels, as voter labels do not need to be unique.

The following are examples of good ballot IDs:

  • Membership Identification Number

  • Unit Number

  • House Number

  • Apartment Number

  • Account Number

  • Student Number

  • Or any unique array of numbers such as below:

Setting Up Ballot IDs

As mentioned, if you use multiple notification methods, ballot IDs are mandatory. Therefore, they will become automatically enabled, and they do not need to be turned on.

  • In your "Voters" stage of your election setup, choose "Ballot IDs".

  • Add unique identifiers for each voter in your voter list. Examples might be your membership ID, or student ID. Again, it must be unique and should be something that the voter will recognize.

  • You can also import a list with ballot IDs for each voter already included, much in the same way as importing a regular voter list with just emails. Just ensure that the "ID" column is set up to come before your "Email Address" (or other contact info) column.

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