One of the most common issues we hear about from administrators is having a few voters that need a paper ballot. This can be due to some organizations' bylaws: in some instances, a voter may request a paper ballot at any point during the voting period, even if they have already received an electronic ballot. We offer the ability to print an individual ballot for a voter at any time while the vote is Ready or Running.
Any voters whose ballot you print out appear in the voter list with the "Ballot Printed" voter status.
To print a ballot for a voter:
Log into your ElectionBuddy account and click on the name of the vote containing the voter in question to be brought to that vote's "Results" page.
Locate the specific voter you want to print a ballot for by searching for them in the Voter List.
Check the checkbox associated with that voter.
From the drop-down list of options that appear, choose "Print Ballot".
If Printed Notices were selected during setup, chose to either Print Notice, Ballot, or both.
This will create a PDF in a new browser tab for you to download and print. You will be required to deliver the ballot to your voter and receive the ballot back from that voter.
The ballot does not come with a notice to vote. If you would like to also have the option to print a notice for this voter and include it in the voting materials you will be providing, please set up your election using Printed Notices. Alternatively, you can create a notice for your voter yourself using a word processing program, such as Microsoft Word or Google Docs.
To submit the ballot for a voter, please refer to Submitting Paper Ballots
Additional Things to Note
The submitted ballot cannot be changed, so please ensure that you have replicated your voters' choices exactly as they appear on the paper ballot.
We strongly encourage administrators to hold onto any paper ballots that are used in their vote in the event that there is an election challenge.
For any questions, please send us a chat using our Buddy Messenger in the bottom right of the screen.