Follow these steps to submit paper ballots:

  1. Log into your ElectionBuddy account.

  2. Click on the name of your running election with paper ballots to be brought to its "Results" page.

  3. Locate the "Actions" menu in the top-right of the page.

  4. From the drop-down list that appears, choose "Paper Ballot Entry":

  5. You will see something like the screen in the example below (the exact fields will vary based on the build of your ballot).

Entering the Ballot

  1. Enter the Reference Number for the ballot you are working within the first box (the one with gray text that says "Ref", and also has a "1" to the left of it). The Reference Number will be located in the top right corner of the printed ballot.

  2. Enter the number that corresponds with the voters' choices in the entry fields as it appears on the ballot. The number is located to the left of the voter's choice.

    If your vote allows Write-ins, enter the name in the right-hand field exactly as it appears on the printed ballot.

  3. You can click your way to each new box, or you can hit the "Enter" key on your keyboard after filling out each box to move to the next one. Also, the "Tab" key on your keyboard will achieve the same effect as the "Enter" key.

  4. Hitting "Enter" when in the last box of the entry field will open up a new field to allow you to enter another ballot.

  5. If you accidentally create a field after you've filled out a field for your last ballot, you will not be able to save and validate your batch without closing the blank field. To do so, click the [X] in the top-right corner of the extra blank entry field.

  6. When you are ready to submit your batch, click on "Save and Validate your Batch".

Ballot Entry Validation Errors

If you try to submit a batch with ballot fields not filled out appropriately, the batch will not save. This is why we recommend entering a maximum of ten at a time; it helps make things more manageable for you when trying to locate and correct the errors.

If a validation error is returned to you, read the error message and evaluate carefully. The error messages will appear on the specific ballot that is incorrectly entered, and appear in order of the errors. So, for example, if you had two questions on your ballot and were returned two validation errors, the first error message would relate to the first question, and the second error message would relate to the subsequent question.

Your first step should be to review the ballot choices you've entered to ensure that you haven't made an entry mistake.

If you confirm that you've entered the voter's ballot choices exactly as they appear on the paper ballot, but are still receiving a validation error, it is up to your organization to decide how they would like to handle that ballot, as that ballot will not be able to be submitted.

We strongly recommend that you spoil the ballot causing a validation error due to being improperly completed.

Spoiling ballots that have been filled out improperly is standard protocol in many federal/provincial/municipal government elections and is common throughout non-government election protocols.

On any ballot entry fields with failed validations, you will see the option to "Spoil Ballot" appear in the top-right corner; right next to the [X]. Click that button to spoil the ballot.

Attempting to rectify the voter's ballot in order to get it to submit can be a massive compromise to your election integrity, as you would be attempting to infer what the voter meant by the ballot choices they made. You would be fraudulently entering a vote on their behalf if you got it wrong. This can jeopardize your entire election, so we do not recommend it.

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