It's common that not every participant in a meeting can be there physically. When conducting a virtual meeting, you and the meeting participants use ElectionBuddy concurrently with your virtual conference provider (Zoom, Google Meet, Microsoft Teams to name a few).
Prior to the meeting, ElectionBuddy sends notice of the meeting along with meeting credentials to your voters. Voters then confirm their participation in the meeting by entering their credentials and registering. The registration process establishes a quorum along with identifying the members that will participate in the meeting.
Then, on the day of the meeting, voters will access the meeting landing page and again log in using their credentials. You can host test votes to ensure that all your voters are familiar with the process. Then, as your meeting requires it, you open votes, and your voters vote. Here is a sample flow:
Voters await the first motion on the meeting landing page.
When the administrator opens the first motion, the meeting page will present a button that directs the voter to vote on the motion or agenda item,
The voters vote on the motion.
Voters verify their choices.
Voters receive a confirmation and then are directed back to the motion voting page.
The process is then repeated for all the votes you have in your meeting and additional votes do not require sign-in or credentials,
You can also share the link within the virtual conference provider chat window so that voters can access the next motion or meeting page directly during the virtual conference too. Some voters can also vote separately, using their iPhone, Android phone, or tablet, or laptop.
For more information please see our article MeetingVote - Overview
To learn how to integrate ElectionBuddy with your virtual conference, please see Videoconference Integration.