Every voter that participates in an ElectionBuddy vote is assigned an Access Key. Reserving more Access Keys than voters helps you respond to situations in which a new voter needs access after you've finalized your setup.

Situations in which new voters need to be added:

  • Members who join your organization after the votes start date need to vote

  • Voters left off the initial voter list due to incomplete contact information

  • You allow voters to spoil ballots and must re-issue new ballots

We recommend reserving, enough access keys to equal 5% to 10% of your voter list. For example, if you had 100 total voters, we recommend you reserve 10 additional Access Keys.

A full accounting of how these additional Access Keys are reserved and used is available in your vote audit.

How to Reserve Access Keys

  • Proceed to the Voters page of your setup.

  • Under "Additional Voters" you can designate the number of Access Keys to reserve.

  • For Test votes, 1 additional Access Key is automatically reserved.

For instructions on how to use these keys to add voters to your vote, please see our article on Adding Voters after a Vote has Started

When running test votes, you will not be able to reserve additional keys. You will have access to up to 5 total voters, which includes the voters on the voter list and additional access keys.

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